FAQ - Company Secretary


Q. 1:What is a Company Secretary?
Ans: The post of Company Secretary is required by statutory. The duties of Company Secretary include reporting to Companies Registry about any change of the company’s structure and key personnel. He or she is also responsible for preparing board minutes, arranging for annual meeting and providing professional advices in comply with Companies Ordinances.
  1. manage and keep the company’s statutory book (register of shareholders / directors);
  2. arrange for meeting of shareholders and board of directors and prepare minutes;
  3. prepare and submit Annual Return;
  4. manage the issues of share transfer, allotment and increase in capital;
  5. manage the issues of change of company name, change of registered / business address;
  6. manage the issues of appointment and resignation of directors / company secretary;
  7. manage the issues of change of personal particulars of directors / company secretary; 
  8. manage the issue of application of deregistration.
Q.2:What are the required qualifications of Company Secretary?
Ans: 1. If it is a person, he / she must be a Hong Kong resident and provide a valid Hong Kong address.
  2. If it is a corporation, it must be a Hong Kong Limited Company.
Q. 3:What can I do if I cannot provide a suitable person to take up the position of Company Secretary?
Ans: You can appoint our company as your company secretary, please click here for more details.

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