What Is Company Secretary Service?
Why Is Company Secretary Service Required?
According to the Companies Ordinance (Section 474 of Chapter 622), every Hong Kong limited company must appoint at least one company secretary.
The company secretary is responsible for arranging the annual return; in addition, if there are any changes of the company, the Companies Registry or relevant government department must be notified before the statutory deadline.
Entrepreneurs may not have the professional knowledge or time to deal with relevant regulatory matters., but choosing the company secretarial services of General Accounting can ensure that the company complies with the legal requirements and avoids huge fines or prosecutions. For those who act as their own company secretaries, understanding relevant regulations and qualification requirements is essential to ensure the company’s legal operation.
Company Secretary Main Responsibilities
- Prepare and submit the annual return form and required documents:
- Change of director/company secretary information
- Appointment and removal of directors/company secretary
- Share transfer/Share Allotment
- Change of company address
- Change of company name
- Deregistration of the company
- Maintain/update the Register of directors, shareholders and company secretaries
- Preparing minutes for board and shareholders meetings
Application for Company Secretary Service
- Please click here to fill in the application form
- Our Customer service officer will contact to verify company information
- Payment of service fees
- The client personally visits General Accounting to verify and sign the documents
- 3-4 working days to complete the relevant procedures
Documents required for Company Secretary Service
- Certificate of Incorporation (CI)
- Business Registration Certificate (BR)
- Annual Return (NAR1) / Incorporation Form (NNC1)
- Articles of Association
- Identity cards / passports and proof of residential address for directors and shareholders
- Significant Controllers Register Information
- Due diligence documentation (KYC), such as business region
Company Secretary Service Fee
Remarks:
- Serve as company secretary only
- Government fees are excluded
- Service period of 1 year until the day before the anniversary of the company
Signature Plan
Popular Option***90% of customers choose ***
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Act as company secretary
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Prepare and submit the annual return form
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Change of company address
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Changes of Director/Company Secretary Information
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Appointment and removal of directors/company secretary
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Allotment of New shares
Remarks:
- Provide the above services up to 6 times
- Government fees are excluded
- Service period of 1 year until the day before the anniversary of the company
Premium Plan
Cost-effective-
Act as company secretary
-
Prepare and submit the annual return form
-
Change of company address
-
Changes of Director/Company Secretary Information
-
Appointment and removal of directors/company secretary
-
Allotment of New shares
-
Share transfer
-
Change of company name
Remarks:
- Provide the above services up to 10 times
- Government fees are excluded
- Service period of 1 year until the day before the anniversary of the company
Individual item for company secretarial services and fees
- Green box (including 3 company chops) HK$ 680
- 2 Company Chops (signature chop and small round chop) HK$ 350
- Certificated Copy of document issued by CPA (each copy) HK$ 500
- Prepare and submit Annual Return (Annually) HK$ 600
- Change of Company Name with Green Box (per time) HK$ 1,800
- Share transfer (each) HK$ 1,000
- Share Allotment (per person) HK$ 300
- Change of company address (per time) HK$ 300
- Change of information of director/company secretary (per person) HK$ 300
- Appointment and resignation of director/company secretary (per person) HK$ 300
Remarks:
Government fees are excluded
Hong Kong Company Secretary Services FAQs
A: Yes, if a company violates the provisions of the Companies Ordinance, the company and its officers may be prosecuted and fined for negligence.
A: No, the two are responsible for different matters, and General Accounting provides both services.
A: A company secretary is a statutory position and must be familiar with company regulations; a private secretary is responsible for the company's daily operations.
A: Yes, the company must submit the relevant documents to the Companies Registry within 14 days of the change to make the amendment.
A: Yes, but you must ordinarily reside in Hong Kong and be at least 18 years old.
Ongoing Corporate Support Services
Accounting Services
Prepare company profit and loss accounts, balance sheets, and general ledgers; clear backlogged accounting records; provide accounting services on an annual, quarterly, or monthly basis.
Deregistration
If the company is no longer operating, the deregistration procedure must be arranged to avoid serious consequences.
Start a Company
You can choose your own company name, available for an instant company registration service!
Start Unlimited Company
The process of setting up a sole proprietorship/partnership unlimited company is simple and fast, helping you to embark on the path to entrepreneurial success as soon as possible.
Virtual Office
Enjoy the Central location as the company's registered address at a low cost, providing one-stop mail collection, telephone and fax services
Significant Controllers Register
The General Accounting will act as the representative on the register of Significant controllers of the company, maintaining relevant information and ensuring legality and compliance.
Accounting Services
Prepare company profit and loss accounts, balance sheets, and general ledgers; clear backlogged accounting records; provide accounting services on an annual, quarterly, or monthly basis.
Deregistration
If the company is no longer operating, the deregistration procedure
must be arranged to avoid serious consequences.
Start a Company
You can choose your own company name, available for an instant company registration service!
Start Unlimited Company
The process of setting up a sole proprietorship/partnership unlimited company is simple and fast, helping you to embark on the path to entrepreneurial success as soon as possible.
Virtual Office
Enjoy the central location as the company's registered address at a low cost, providing one-stop mail collection, telephone and fax services
Significant Controllers Register
The General Accounting will act as the representative on the register of Significant controllers of the company, maintaining relevant information and ensuring legality and compliance.
Blog
General’s Blog shares the latest business and accounting information in Hong Kong.
The content covers opening a limited company, business registration certificate, company secretarial and entrepreneurial experience.
